Terms & Conditions

Terms and Conditions of Sale

Solutions 4 Office Ltd (S4) does business with its buyers under the terms and conditions set forth herein. S4 hereby rejects any terms and conditions contained in any Buyer purchase order or other business forms or in correspondence or elsewhere or applied by trade, custom, practise or course of dealing unless specifically included or varied in writing by a director or other authorised representative of S4 which are different from or in addition to the terms stated herein.

Buyer means the person or company whose order for the goods is accepted by S4

Goods means the goods (including any instalment of the goods or any parts of them) which S4 is to supply in accordance with these conditions. Any reference in these terms and conditions to singular include plural.

1. Acceptance of Orders
All orders are subject to the approval of S4
2. General Terms of Payment and Financial Requirements
a) Terms are NETT 30 DAYS from date of invoice for Buyers to whom S4 extends credit, except where otherwise agreed in writing by S4. Credit amounts are subject to satisfactory references and verification by our credit insurers. One bank and two trade references are required. Time of payment shall be of the essence for all contracts between S4 and Buyer to which these Terms and Conditions apply.
b) A LATE PAYMENT CHARGE OF 2.5% PER MONTH WILL BE IMPOSED ON ANY PORTION OF ACCOUNT NOT PAID WITHIN TERMS STATED ON INVOICE. However if this rate exceeds the maximum allowable rate permitted under applicable law or regulations, the charge shall be reduced to the maximum allowable rate.
c) If buyer shall commit any material breach of its obligations hereunder or shall commit an act of bankruptcy or (being a corporation) shall go into liquidation other than for the purpose of reconstruction or amalgamation or shall suffer the appointment of a receiver of any of his or its property or make any deed or arrangement with or composition for the benefit of any of his or its creditors or if in the opinion of S4 Buyer’s credit becomes impaired, S4 shall still have the following rights and remedies in addition to any other rights and remedies provided by applicable law.
1. All sums shall become immediately due and payable notwithstanding any credit terms previously in effect
2. S4 may refuse any order placed by Buyer
3. S4 may cancel any accepted orders or delay shipment of any order
4. No order may be cancelled by Buyer without S4 consent in writing and such cancellation will be subject to a charge of 30% of order value.
5. If credit previously has been extended by S4 to Buyer and S4 elects to make further sales to Buyer S4 may require payments on a COD or cash in advance basis.
6. In the event collection of sums due from Buyer to S4 is referred to lawyers or debt recovery agents for which S4 is insured or if proceedings are brought to collect such sums or to enforce the rights of S4, Buyer agrees to pay all costs and reasonable fees, including such costs and fees incurred in any proceedings or appeal and in executing on any judgement.
d) S4 shall have the right to change its financial requirements at any time


S4 agree to replace FOC all items that S4 considers defective in materials/ workmanship within 12 months of the delivery date.

Returns and Replacements

Defective goods will be accepted only with prior authorisation from S4 Head Office and receipt of S4
RETURN/AUTHORISATION NUMBER. Goods returned are not to exceed quantity authorised. All returns must have freight prepaid and no COD will be accepted. Credit will be issued only after goods are inspected and approved and will be based on Buyer’s cost for the goods in question, less any costs for transport and re packaging.

a) Goods defective on delivery may be returned for exchange.
b) Goods incorrectly delivered by S4 may be returned for full credit
c) Goods incorrectly ordered can be returned subject to a handling charge of 45% and subject to S4 approval.
d) Samples will be credited in full if returned in condition within 7 days of delivery. Payment must be made in full for all samples not returned with this period.

Changes in Products and Policies

a) S4 may at any time add, change or cease making available any goods without notice to Buyer, and Buyer shall have no claim against S4 for failure to furnish goods of the type previously sold.


Prices stated do not include VAT and any other tax or duties payable by S4 which will be added to invoice wherever applicable.


a) Notwithstanding delivery and passing of risk, the goods shall remain the property of S4 until such time as Buyer shall have paid S4 the agreed price in full (together with any accrued interest) and all other amounts owned by Buyer to S4 in respect of any other contract for the sale of goods and until such payment the Buyer shall hold the goods as Bailee on behalf of and in fiduciary capacity for S4 and the Buyer shall insure the goods for their full market value.
b) In the event that the Buyer sells the goods the Buyer acknowledges that the entire proceeds of sales are held in trust
for S4 and shall not be mixed with other monies or paid into any overdrawn bank account and shall at all times be identifiable as S4 monies


If any of these Terms and Conditions is held to be invalid, illegal or unenforceable in any respect, whether in whole or in part, such invalidity, illegality or unenforceability shall not prejudice the effectiveness of the rest of the Terms and Conditions or the remainder of any part of a Term or Condition affected.


No waiver by S4 of any breach of contract by the Buyer shall be considered as a waiver of any subsequent breach of the same or any other provision.

Governing Law

Any contract to which these Terms and Conditions apply shall be governed by, and construed in accordance with, English
Law and the buyer submits to the jurisdiction of the English Courts.